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Student Housing and Residence Life

Contract Cancellation

Under certain unusual circumstances, residents may terminate their contracts before the end of the academic year. The Contract Cancellation Request Form is an application for release from the Academic Year Housing Contract and will be reviewed by the Director of Student Housing and Residence Life or their designee. A resident is not officially released from their contract until written notification is received from the Office of Student Housing and Residence Life (SHRL). Residents should not enter into off-campus lease agreements until official written release has been granted.

To be considered for release from the legally binding housing contract, a resident must submit a completed Contract Cancellation Request Form and required documentation. Approval of a contract cancellation request is separate from the assessment of cancellation charges. Meeting the grounds for release or receiving approval from the Director of Student Housing and Residence Life (or designee) does not constitute a dismissal or waiver of applicable fees.

All residents who cancel their housing contract are subject to the standard cancellation fee of $350, in addition to any applicable proration or additional charges, regardless of the reason for cancellation, unless otherwise stated in writing by SHRL. Cancellation fees and related charges are assessed based on the date the contract cancellation request is approved and/or the date the resident vacates the space and returns keys, in accordance with the published cancellation schedule. Once a cancellation request is approved, the resident remains financially responsible for all applicable charges as outlined in the Housing Contract and cancellation policy.

Cancellation fees and additional charges are calculated based on the period during which the resident occupied the assigned space, not by individual semester. Residents who occupy housing during the Fall semester and subsequently submit a cancellation request for the Spring semester will not be charged Spring semester cancellation rates. Instead, applicable fees, proration, and charges will be calculated based on Fall semester occupancy and the timing of the cancellation, in accordance with the Full-Term Lease cancellation schedule. Residents moving in for the Spring term who did not enter into a contract for the Fall semester will be subject to Spring term cancellation charges.

All housing contracts are full academic year agreements unless a single-semester contract has been formally approved in writing by the Office of Student Housing and Residence Life (SHRL) at the time the contract is completed. Approval of a contract cancellation request does not reduce or waive applicable cancellation fees, and all approved cancellations remain subject to the published cancellation schedule. 

You can find the Contract Cancellation Request Form on our forms page at https://www.cameron.edu/housing/move-in/forms.

Cancellation fees are based on the date of cancellation as follows:

For Academic Year Contracts:

  • On or before May 31, 2025: No cancellation fees or charges.
  • Between June 1, 2025, and August 1, 2025: $200 cancellation fee.
  • Between August 2, 2025, and the first day of fall semester classes: $350 cancellation fee.
  • Between the 1st and 10th day of the fall or spring semester: $350 cancellation fee, plus proration for time occupied, and 10% of the remaining contract cost.
  • After the 10th day of class through the end of the contract term in May: $350 cancellation fee, plus proration for time occupied, and 20% of the remaining contract cost.

For Spring Only Contracts:

  • On or before October 31: No cancellation fees or charges.
  • Between November 1, 2025, and January 1, 2026: $200 cancellation fee.
  • Between January 2,2026 and the first day of fall semester classes: $350 cancellation fee.
  • Between the 1st and 10th day of the fall or spring semester: $350 cancellation fee, plus proration for time occupied, and 10% of the remaining contract cost.
  • After the 10th day of class through the end of the contract term in May: $350 cancellation fee, plus proration for time occupied, and 20% of the remaining contract cost.

Proration Rates for Time Occupied (During Fall or Spring Semester):

  • 1st week of the academic term: 20% of total housing cost.
  • 2nd week of the academic term: 40% of total housing cost.
  • 3rd week of the academic term: 60% of total housing cost.
  • 4th week of the academic term: 80% of total housing cost.
  • 5th week of the academic term and beyond: 100% of total housing cost.

Summer Housing 2026 Cancellations:

  • Summer students are charged on a daily rate for the Summer 2026 session.
  • On or before May 31: No cancellation fees or charges.
  • Between June 1st and July 1st: $200 cancellation fee.
  • Between July 2 and the first day of fall semester classes: $350 cancellation fee.

Request for Cancellation

Residents may request to cancel their Housing Contract by submitting a written Contract Cancellation Request Form to SHRL. Only written notification from SHRL of a cancellation approval will terminate the Housing Contract.

Grounds for Consideration:

Requests for cancellation will only be granted for the following reasons:

  • Graduation at the end of the current term
  • Total academic withdrawal/non-registration from all Cameron University classes (including online courses) for the remainder of the contract period
  • Serious illness, medical, or mental health condition that prevents attendance in person
  • Participation in academic-related experiences/internships off-campus farther than 40 miles outside the greater area
  • Death in the immediate family
  • Call-up or induction into active military service
  • Academic suspension
  • Marriage

It is the resident's sole responsibility to provide all necessary supporting documentation and sufficient verification of the respective rationale and circumstances to the satisfaction of SHRL.

Effective Date

If cancellation is approved, the effective date is the date the Request for Cancellation is approved by SHRL. Residents must promptly and properly vacate the premises within forty-eight (48) hours of this date.

Termination or Release by Resident

This is a legal, binding agreement. Unless otherwise stated in the Contract, you cannot cancel, terminate, or be released from this Contract unless you are released by the Director of Housing and Residence Life or their designee. You are responsible for making any cancellation or release requests and providing supporting documentation. Upon receiving the written request and supporting documentation for a release, SHRL will review your request and respond in writing within five (5) business days. Releases are at the University’s sole discretion and will be granted only under extreme and extenuating circumstances.

Termination by University

The University may terminate this Contract if you violate the terms of this Contract, any state or federal law, or any University policy, rule, regulation, or directive, including, but not limited to, failure to make any payment when due or for falling below applicable enrollment requirements. Contract termination may be a disciplinary sanction under the SHRL Handbook or Student Code of Conduct pursuant to the disciplinary procedures outlined in the relevant policy. Residents whose Contract was terminated by the University are subject to the same charges as set forth above.

For more information, please reach out to our office.