PURCHASING - COMMON ACCOUNT CODES

These codes should be sufficient most of the time! You may contact Laura Kane, Purchasing Agent, at (580) 581-5502 for information about additional codes.

Code

Description

722120

TRAVEL EXPENSES--STUDENT ACTIVITY GROUPS

Payments for transportation, meals and lodging, etc. of students participating in school activities. (Group travel).

722150

REGISTRATION

Direct payment of registration fees and similar charges for employees, or students, in attendance at university-approved workshops, seminars, conferences, meetings, etc. May also include the cost of any associated training materials required in completing the workshop, seminar, etc.

731110

FREIGHT EXPENSES

Payment for incoming and outgoing transportation charges that cannot be charged as a part of the original cost of a commodity. (NOTE: Freight paid on a supply item, or piece of equipment, should be coded the same as the item).

731120

POSTAGE

Payments for purchase of stamps and for the cost of filling postage meters. Also, services provided by the U.S. Postal Service for reply mail, bulk mailing account, postage due account, etc.

731130

TELECOMMUNICATION EXPENSES

Payments for communication expenses, such as cell telephone rental and service. Cable and satellite TV services.

731160

ADVERTISING

Payments for legal notices placed in newspapers, product advertising, promotional advertising, etc.

731170

INFORMATIONAL SERVICE

Payments for services and products used in collection and dissemination of information to the general public and for Informational purposes within any, such as clipping services, newsletters, newspaper/magazine subscriptions, subscriptions for Internet service, etc.

731250

FEES FOR LICENSES, PERMITS & PRIVILEGES

Payments of fees for licenses, permits and privileges.

(Payments for purchase of "computer software licensing" in connection with purchase/rent of computer software should be charged under 3217 - Rent of Data Processing Software, or under 4111 - Purchase of Office Furniture and Equipment, as appropriate).

731260

MEMBERSHIPS IN ORGANIZATIONS

Payments for university membership dues in authorized organizations. Also, individual memberships authorized by grants.

731390

PHOTOGRAPHIC SUPPLIES & SERVICES

Payments for film, flashbulbs, darkroom supplies, microfilm, film processing charges, etc.

731410

TUITION--TRADE SCHOOLS

Payments for tuition and related educational materials in connection with employee attendance at private or public sector trade schools and other training centers for job related vocational education and training. May also include payment of employee reimbursement (non-travel) of tuition costs when attendance is required/approved as part of the agency's authorized training program for employees and officials.

731420

TUITION

Payments of tuition for academic or other training for employees, or students.

732140

RENT OF EQUIPMENT

Payments for rent of equipment and machinery used by the university in its operations, excluding rental payments for telecommunications equipment (3215), electronic data processing equipment (3216), data processing software (3217),and lease purchase options. (USE FOR PURCHASE OF COPY MACHINES).

732170

RENT OF DATA PROCESSING SOFTWARE

Payments to computer and/or software companies for use of various programming aids (e.g., assemblers, generators, sub-routine libraries, compilers, operating systems and application programs), including related "SOFTWARE LICENSING" CHARGES. Excludes lease purchases options.

732190

OTHER RENTS

Payments for rent of post office boxes, books, films, etc.

733120

MAINTENANCE & REPAIR OF EQUIPMENT BY OUTSIDE VENDORS

Payments to outside vendors for maintaining and repairing equipment, machinery, motor vehicles, etc., due to normal wear and tear as well as accidents (includes parts, materials, supplies and labor). Also covers associated maintenance contracts on equipment.

733140

MAINTENANCE & REPAIR OF DATA PROCESSING EQUIPMENT BY OUTSIDE VENDORS

Payments to outside vendors for maintaining and repairing data processing equipment due to wear and tear and accidents (includes parts, materials, supplies and labor). Also payments for maintenance contracts.

733220

MAINTENANCE & REPAIR OF EQUIPMENT BY UNIVERSITY PERSONNEL

Purchase of parts, materials and tools for maintaining and repairing equipment by university personnel.

733240

MAINTENANCE & REPAIR OF DATA PROCESSING EQUIPMENT BY UNIVERSITY PERSONNEL

Payments for materials, parts and tools for maintaining and repairing data processing equipment by university personnel.

733250

MAINTENANCE & REPAIR OF DATA PROCESSING SOFTWARE BY UNIVERSITY PERSONNEL

Payments for materials, parts and tools for maintaining and repairing data processing software by university personnel.

734110

FOOD AND OTHER KITCHEN SUPPLIES

Payments for food commodities and drinks to be used for consumption at meetings and student parties from grocery stores. Also, expendable supplies (e.g., paper napkins, dishes, etc.).

735120

UNIFORMS AND WEARING APPAREL

Payments for purchase of uniforms, shoes and clothing accessories for students and employees. Also the purchase of materials and supplies to repair such clothing.

736130

OFFICE SUPPLIES (NON-EXPENDABLE)

Purchase of letter trays, waste baskets, desk staplers, etc. which cost less than $500.00 and are not immediately expendable.

736140

OFFICE SUPPLIES (EXPENDABLE)

Purchase of stationery, file folders, notebooks, memo pads, carbon paper, etc.

736170

FOOD SERVICE--CATERING

Payments for prepared foods purchased from outside vendors for delivery to the university for student activities.

736190

EDUCATIONAL SUPPLIES

Purchase of supplies used in classroom or other organized instruction; also purchase of supplies used to inform and advise the public (e.g., brochures, etc.).

737190

LABORATORY SUPPLIES & SERVICES

Payments for supplies, materials and services used in diagnostic laboratory testing of human and animal specimens. Includes the costs of supplies, materials, and services used in other testing (e.g., reagents, glassware, x-ray film, laboratory animals, etc.).

741110

OFFICE FURNITURE AND EQUIPMENT

Payments for purchase of standard office machines (e.g., typewriters, adding machines, postage machines, facsimile machines, etc.); furniture (e.g., desks, chairs, files, etc.); office equipment (e.g., copying/duplicating machines, personal computers and software, including related peripheral equipment [e.g., printers, keyboards, monitors, etc.] used in the operation of an office [non-data processing], etc.); and movable equipment and furniture purchased under authority granted by bond or capital outlay appropriations acts.

741150

EQUIPMENT AND FURNITURE--RESIDENTIAL, EDUCATIONAL AND INSTITUTIONAL

Purchase of furniture and equipment (e.g., kitchen equipment, bedroom, recreation room, dining room furniture, school furniture [e.g., desks and chairs], sweepers and mechanical floor washing machines); fixed building equipment (e.g., water heaters, air conditioners, etc.) and playground, laboratory (non-medical), sports.