What access do I have to my student’s educational records?
At the elementary and secondary school level, FERPA gives parents the right to access education records. When a student reaches 18 years of age or is attending an institution of post-secondary education, FERPA rights transfer from parent to student. Therefore, at the post-secondary level, parents have no inherent rights to inspect their students’ education records.
According to FERPA, college students (regardless of their age) are considered responsible adults and are allowed to determine who will receive information about them. While parents understandably have an interest in a student’s academic progress, they are not automatically granted access to a student’s records without written consent of the student. Information regarding education records is best obtained by direct communication between the parent and the student. If desired, students can obtain grades, class schedule, billing, and other information via AggieAccess and provide a copy to their parents.
Your child may give permission for a third party to access their records by filing Student Request to Share Information & FERPA Waiver. These forms are available online and most departments on campus.
If the parent has provided to the Office of the Registrar evidence that they declare the student as a dependent on their most recent Federal Income Tax form (Form 1040), then access to education records may be allowed.
How are mid-semester and final grades distributed?
Mid-semester and final grades are posted and available for student review via their AggieAccess account. Not all faculty members will post mid-semester grades.
What happens during crisis situations and emergencies?
If non-directory information is needed to resolve a crisis or emergency situation, an education institution may release that information if the institution determines that the information is necessary to protect the health or safety of the student or other individuals. Factors considered in making this assessment are: the severity of the threat to the health or safety of those involved; the need for the information; the time required to deal with the emergency; and the ability of the parties to whom the information is to be given to deal with the emergency.