The purpose of the Cameron University Lectures and Concerts Committee is to solicit and review event/program proposals, and to allocate available funding while following the guidelines within the current policies. The Committee welcomes proposals from campus departments, faculty, staff, and student organizations each spring for requests to fund events/programs. Lectures and Concerts funding assists in the sponsorship of speakers or performers on an array of topics, including professional writers and artists, musical concerts, dance groups, film and art festivals, and poets. Through a generous gift from the Masonic Foundation, these funds are available to support planning, implementation, and promotional costs for events/programs, with a priority for events or activities of historical, social science, economic, or civic nature.
The Lectures and Concerts Committee meets each April to review proposals for the following academic year. After the call for proposals has been issued, all proposals must be submitted on or before the deadline identified in a memo from the Dean of Students. Complete and accurate proposal documentation must be typed and electronically submitted (email) in PDF format to the Office of the Dean of Students at email@example.com.
All of the required forms are available on this webpage. The submitter is responsible for ensuring their proposal's accuracy and timely delivery to the Office of the Dean of Students. Incomplete or late submissions may not be considered by the Committee.
Masonic Lectureship and Concert Series Endowment
No action is required by any borrower, extended pause will occur automatically.
Only proposals submitted on the appropriate forms, by the indicated due date, shall be considered by the Committee. Proposals must be typed and electronically submitted (via email) in PDF format to the Office of the Dean of Students at firstname.lastname@example.org. It is the responsibility of the submitter to ensure the electronic submission is accurate and received timely.
Events funded by the Committee shall be limited to those open to the entire university community. Events that are designed primarily for specific organizations or segments of the university community shall not receive funding. The purpose of the event cannot be classroom-related activities.
The primary criterion in determining whether a proposal will receive funding shall be the quality and clarity of the proposal, and the benefit it brings to the university community. The committee shall provide support for a wide variety of activities across the university community.
Approval of funding for a project commits funds only for the specified performer at the tentative time, date, and place described in the proposal. Any change of performer shall require the submission of a new proposal to the Committee. These changes will only be considered at the regularly scheduled Committee meeting. Minor or emergency changes, such as time, date, and place, must receive the approval of the chair of the Committee and/or the Dean of Students.
Funding for proposals shall be limited to the amounts specified in the budget. Items that require funding must be specified in the proposed budget even if such items involve the use of university facilities or services.
No admission shall be charged to Cameron students, faculty, or staff for any event funded by the Committee.
Any profits generated by an event funded by the Committee shall be returned to the lectures and concerts budget.
All advertisements, announcements, and publicity for events funded by the Committee must acknowledge that funding. Lack of acknowledgment may result in the denial of future proposals.
The sponsor of a funded event must submit an Event Report form to the Student Services Office within 30 calendar days after a funded event. These reports will be shared with the Lectures and Concerts Committee at the end of the year and at regularly scheduled Committee meetings.
Lectures and Concerts Policies
Application and Report Forms
The links on this page contain the appropriate set of documents required to submit a proposal request to the Lectures and Concerts Committee. Proposal applications must be typed and saved in PDF format and delivered electronically (email) to the Office of the Dean of Students at email@example.com. Applications must be received in the Office of the Dean of Students by 4:00 pm on Friday, March 15, 2024. Incomplete or late submissions may not be considered by the Committee.
Note: Do not alter or reformat the forms. If you require additional space, please include a separate page. Applications must not exceed 15 total pages. For questions about completing the forms or the submission process, please email the Office of the Dean of Students or call 580-581-2244.
Lectures and Concerts Application
After funding has been approved and the new academic year commences, the two forms below (Event Information and C5) must be electronically submitted to the Office of the Dean of Students a minimum of 20 business days before an event takes place.
Event Information - Funds Transfer Request
C5 - Contract For Services
The form below (Event Report) must be electronically submitted to the Office of the Dean of Students within 30 calendar days after the event concludes.