7.1 Use of University facilities may not materially and substantially disturb or disrupt the continuity of the educational process and must be otherwise consistent with the educational mission of the University and should typically be scheduled between the hours of 8 a.m. and 10 p.m., unless authorized by the Office of Events Management.
7.2 Unless otherwise permitted (e.g. fundraising for Student organizations, University-related vendor/licensing arrangements), University facilities or properties may not be used for personal profit or gain. Advertising encouraging Students at the University to purchase reports and/or research material done by others requiring the reader to send money to obtain further information on the product is not acceptable.
7.3 Attendance must not exceed the capacity of the facility requested.
7.4 The physical characteristics of the facility requested must be appropriate for the activities planned.
7.5 No weapons are permitted on campuses, including swords.
7.6 The facility request must comply with all requirements of this policy and other applicable regulations and policies.
7.7 Permission to host a concert or operate a sound truck or a public address system at any time on the University campuses or adjacent streets must be secured from the Director of Campus Life in accordance with Section 4 above.
7.7.1 In order to prevent the disruption of classes, the use of loudspeakers near academic buildings and Student campus residences is prohibited from 7:30 a.m. to 5 p.m., Monday through Friday and 8 a.m. to noon Saturday, except as authorized by Director of the Office of Events Management who may consult with the Dean of Students, Director of Student Development, or Director of Campus Life to make a determination.
7.7.2 No bands or loud music are allowed in classrooms at any time.
7.7.3 Noise levels must be kept to a minimum during any organization meeting, rehearsal, or performance taking place in academic facilities. RSOs are expected to remember that classes and other meetings may be taking place around them. If complaints are received, the RSO’s privileges to use academic facilities may be suspended.
7.8 Any RSO or individual RSO’s officers or individual Students misusing University facilities are subject to being charged under the provisions of the Code of Student Conduct. Complaints of misuse will be forwarded to the Office of Student Development. Misuse includes, but is not limited to, use of reservable University facilities without filling out the online reservation form at http://ress.cameron.edu/ress/gridpage.asp, failing to notify the Office of Events Management where required, failing to receive permission for such use, disrupting the educational process, or damaging the facility.
7.9 RSOs and RSO officers and advisers will be responsible for organization’s activities and conduct during an event, and the prompt payment of expenses incurred. The individual applying for or reserving the facilities must be present throughout the event. If the individual applying for or reserving the facilities is not present, the University will consider this “fronting” as defined herein and will order the event to cease.
7.10 Facilities should be left clean and as found prior to use, subject to inspection by University staff.
7.11 There may be times when the high legal risk of damage to persons or property exists, the RSO and its individual officers and individual Students reserving facilities may be asked to agree to indemnify, defend and hold the University, its officers, employees, agents, current and former Regents harmless from any and all claims arising out of the RSO’s or the individual Student’s use of University facilities, including but not limited to any claims of personal injury, strict liability, products liability, environmental claims or negligence.
7.12 Decorations shall not include items that cannot be easily removed after an event without damage.
7.13 Events where minors (under the age of 18) may be in attendance are required to have adult supervision at all times and must comply with the University’s Minors on Campus Policy.
7.14 The University prohibits the unlawful possession, use, manufacture, or distribution of alcohol and other drugs by Students and employees on University owned or controlled premises, as a part of any University sponsored activities, or in the work place, unless specifically authorized. The consumption or distribution of alcoholic beverages is governed by the “Alcohol Policy for Facilities at Cameron University” and the “Alcohol and Drug Free Campus Policy.”
7.15 Facility Use for Political Activity by RSOs - A policy of nonpartisanship and neutrality will govern the University at all times in its relationship with elected officials or persons campaigning for public office.
7.15.1 RSOs may use University facilities to express political messages or discuss political topics. If the public at-large is invited to an RSO meeting concerning political messages or political topics, (as opposed to only the University community being invited), the RSO will not be charged the standard facility rate charged to the public for such use. Such events are not considered “fronting” as defined herein. Standard fee schedules for RSOs as well as those fees charged to the general public may be requested of any venue.
7.15.2 Except as provided herein, RSOs may not use University facilities to promote, oppose, or fundraise for the campaign of a candidate for public office.
7.15.3 There may be no fundraising during the events described above.