Hooding Ceremony Assistant Instructions

If you haven't already done so, please read the General Information Web page first which states general procedures for everyone involved in the Hooding ceremony.

The following are additional or special instructions for Hooding assistants. Please note there will be a meeting for all Hooding assistants on Thursday, May 2, 2019 in the Aggie Gym.

Hooding Assistant Assignments

Hooding Ceremony, Friday, May 3, 2019

1:00 p.m., Ceremony Assistants Assemble, Women's Basketball Locker Room

Although this meeting time is rather early, remember that guests and hood recipients begin to arrive at 2:30 p.m.

3:00 p.m., the Hooding ceremony begins

Assistant Instructions

Attire: Designated CU polo shirt with black pants.
Assignments: See chart below.


Stage lighting, sound Miller Productions

Bob Hanefield

Filming of ceremony KCCU Doug Cole
Platform setup Bob Hanefield Jonna Turner

Platform party assembly,
receive start signal
To Be Announced
Distribute name cards To Be Announced

Line up faculty and graduates, cue graduates to stage, direct recessional

To Be Announced

Assist guests to up and down stairs, offer directions,
and answer questions
To Be Announced

Issue programs/welcome guests To Be Announced
Supervise Photography Area To Be Announced
Assist with processional, guide students to seats

To Be Announced

Oversee mobility challenged seating area

To Be Announced

Pre-Announcements / Announcer

To Be Announced

Coordinate reception

To Be Announced

Security Public Safety John DeBoard


The ceremony will begin at 3:00 p.m.

All graduate faculty members and hood recipients should assemble no later than 2:30 p.m. in this order:

  • Graduate Faculty — Those who don't hood any recipients
  • Master of Business Administration
    • Graduate Faculty Hooder #1 (will also carry degree designation card)
    • All Recipients with this degree to be hooded by Hooder #1
    • Graduate Faculty Hooder #2
    • All Recipients with this degree to be hooded by Hooder #2
    • Etc.
  • Master of Science: Organizational Leadership
    • Faculty and recipient order as under MBA
  • Master of Education: Education
    • Faculty and recipient order as under MA in Teaching
  • Master of Education: Education in Reading
    • Faculty and recipient order as under MA in Teaching
  • Master of Science: Behavioral Sciences
    • Faculty and recipient order as under MA in Teaching
  • Master of Science; Educational Leadership
    • Faculty and recipient order as under MA in Teaching

Graduate faculty members that hood recipients from two or more degrees should line up with the first degree that is to be presented. Ceremony assistants will instruct the graduate students being honored to fold their hoods over their right forearm, and then will direct faculty and hood recipients' movement during the processional. Please accept the guidance of the ceremony assistants.

The Processional

Upon the President's approval, the Processional will begin at 3:00 p.m. The President will conduct members of the platform party to the stage. With the guidance of the Ceremony Assistants, graduate faculty and hood recipients will proceed. All will remain standing until the conclusion of the National Anthem.

Presentation of Hoods

With the guidance of the ceremony assistants, graduate faculty that do not hood recipients will advance across the stage and return to their seats. The first graduate faculty member who hoods a recipient in each degree will first present a card identifying the academic degree to the reader at the microphone, will hood all of his/her designated recipients for each degree, and then proceed behind his/her students to the seating area. (If the faculty member hoods other recipients in a different degree area, he/she will remain on stage next to the platform party until all of his/her students are hooded.) The deans will hood those recipients that did not specify a graduate faculty member to hood them. The Senior Director of Public Affairs will read the degree and name cards. The Registrar will assist the reader. Ceremony Assistants will then guide graduate faculty and hood recipients from the stage to the seating area.

The Recessional

At the conclusion of the ceremony, the President will dismiss participants. As the recessional music is played, the platform party and graduate faculty will depart the stage and proceed to the lobby. All ceremony assistants are free to leave.