Administration of Student Code
Under the direction of the Dean of Students (DOS), the Director of Student Development, or designee, shall be primarily responsible for the administration of the student conduct system. The Director of Student Housing or designee will be responsible for resolving disciplinary problems resulting from the violation of regulations within residential facilities, according to the Code and the Student Housing Rules and Regulations (Appendix D).
3.02 DISCIPLINARY HEARING COMMITTEE
Each fall semester the DOS shall appoint a the Disciplinary Hearing Committee. Committee members shall serve for one year. Committee membership will include students, faculty, and staff members. When needed, the Committees will both be comprised of three faculty, three students and one staff member.
The Committee will hear appeals of non-academic misconduct cases resulting in interim suspension, suspension or expulsion for non-academic offenses. The Committee shall hear all appeals related to 2.02h of the code and matters that are academic in nature that may result in suspension or expulsion. The Chairs of the Committees will work closely with the DOS to follow appropriate procedures for the hearing (Section 5).
3.03 TEMPORARY ADMINISTRATIVE ACTION
a. When Appropriate. In the event the President or the DOS, or designee, has reasonable cause to believe that a student poses (1) a danger to the safety of the student, other persons, or University property; or is (2) an ongoing threat of disrupting the academic process, the DOS or the President may place immediate, temporary restrictions upon a student’s rights with the University community, up to and including removal from the University Community, pending a hearing outlined herein. If the Director of Student Development or the Director of Student Housing has reasonable cause to believe that a student poses (1) a danger to the safety of the student, other persons, or University property; or is (2) an ongoing threat of disrupting the academic process, the Director may temporarily impose place immediate, temporary restrictions upon a student’s rights with the University community, up to and including removal from the University Community, with the exception of suspension and expulsion, which may be appealed to the DOS.
b. Notice of Temporary Action. Upon the decision to impose a temporary restriction, the student shall be notified by the most expeditious means available.
c. Hearing. When temporary restrictions are imposed, the DOS shall immediately initiate the hearing procedures provided in the Code, and a hearing as required herein shall be held no later than ten business days after the temporary disciplinary action was taken. However, the time for a hearing may be extended due to the availability of witnesses, respondent, hearing panel, timing of complaint, and/or other circumstances requiring a hearing extension date; but, in any such case, a student shall not be prejudiced.
3.04 ADMINISTRATIVE INVESTIGATION OF ALLEGED CODE VIOLATIONS
1. Allegation. After a code violation is alleged, information is sent by the reporting party to the appropriate Director.
2. Preliminary Inquiry. The Director will conducts a timely preliminary inquiry into the alleged violation to determine whether the complaint warrants further investigation.
3. Notice of Investigation and Administrative Review. If the Director determines that the complaint warrants further investigation, the Director shall send notice to the student that a complete investigation will occur and request the student’s attendance at a meeting to discuss the alleged code violations. This meeting shall occur as soon as possible, but no earlier than five business days after notice is given. The student may agree to a more expedient meeting.
4. Administrative Review. The Director may discuss, consult and advise with the parties involved and they shall attend such meetings as summoned. On the student’s appearance before the Director, the Director shall give the student an opportunity to relate or explain any facts bearing on the alleged violation. The Director will conduct additional investigation as needed in order to make an administrative disposition. A determination will be made regardless of a student’s attendance, based on the information and evidence available.
b. Administrative Disposition. After a fair and impartial assessment of all of the information collected during the investigation, the Director shall make a determination of whether a published University policy was violated. The Director shall indicate their decision, including disciplinary action, if any, in writing as soon as reasonably practical but no later than five business days after completion of the administrative review.
c. Appeal of Administrative Disposition. The student has five business days after the notification of the administrative disposition in which to file a written appeal to the DOS. Please refer to Section 4 - Appeals & Review.
3.05 DISCIPLINARY PENALTIES
a. Nature of Sanctions. The following penalties comprise the range of official University actions which may be taken when a student engages in prohibited conduct. Those penalties are not exclusive and may be imposed together with other penalties, deemed appropriate by university officials.
1. Warning: A verbal or written notice to the student that a violation of a published University policy has occurred and that the continuation of such conduct or actions could result in further disciplinary action.
2. Restricted privileges: Denial or restriction of one or more privileges granted to students. These may be, but are not limited to, denial of access to all or portions of campus (except for limited periods and specific activities with the permission of the appropriate University official), the use of an automobile, dining privileges, visitation privileges, or participation in athletics or other extracurricular activities. The restriction may be imposed only for a definite term.
3. Educational Sanction: The requirement that the student complete a special project, which may be, but is not limited to, writing an essay, attending special classes or lectures, or visiting a counseling center. The special project may be imposed only for a definite term.
4. Restitution: Paying for physical or property damage, losses, or misappropriation, either monetarily or by the performance of specific duties.
5. Fines: In addition to or in lieu of other sanctions, the hearing body may impose fines in accordance with the following maximums: Administrative Disposition-$150.00; Disciplinary Hearing Committee-$150.00. Should the Disciplinary Hearing Committee or appropriate administrative official determine a fine would result in an unreasonable hardship on the student, a work program can be imposed in lieu of a fine. The in lieu work program shall be jointly approved by the hearing body and the DOS or designee.
6. Disciplinary probation: An indication that the student is not in good standing and that their continued enrollment is conditioned upon adherence to published University policies. Probation may be imposed only for a definite term but automatically restricts the following privileges:
a. A student on disciplinary probation or harsher disciplinary sanction is ineligible to hold or be elected to an office of any student organization recognized by the University;
b. A student on disciplinary probation or harsher disciplinary sanction may not represent the University in any special honorary role, (e.g., debate tournament, athletic competition, etc.)
c. If a specific question is asked whether the student has been involved in any discipline situations, there is no alternative but to give an accurate answer to the question. (This situation automatically exists for items 5-12).
7. Withholding an official transcript or degree.
8. Prohibition against readmission.
9. Denial or non-recognition of a degree.
10. Loss of or ineligibility for a student scholarship, grant, or loan.
11. Suspension: Separation from the University for a definite term, during which the student shall not be permitted to attend classes or participate in any University activity, and/or be on University property.
12. Expulsion: Termination of student status for an indefinite period. The conditions for readmission, if any, shall be stated in the order of expulsion. When an offense is so severe that the University will not allow the student to re-enroll, the student will be expelled. Expulsion is not a permanent separation, but neither is a definite time set when return is expected.
13. Housing probation: An indication that the student is not in good standing in Student Housing. In the event of a subsequent violation, sanctions may be more severe, up to and including cancellation of student housing contract.
14. Cancellation of student housing contract with or without a deposit refund.
b. Disciplinary Hold: Student Records, Student Transcripts, and Student Registration.
1. The University may place a disciplinary hold on a student’s records during the pendency of Student Conduct Proceedings. A disciplinary hold prohibits a student from registering for classes until the Student Conduct Proceedings, to include any review procedure, are complete.
2. Upon conclusion of Student Conduct Proceedings, the University may continue a disciplinary hold on a student’s records until the student satisfactorily completes all sanctions.
3. The University may place a disciplinary hold on a student’s record if a student is suspended as part of the sanctions process, which prohibits a student from being admitted to or registering for classes at any campus governed by the Board of Regents of the University of Oklahoma.
4. A disciplinary hold shall remain in effect until the suspension period is over, the student has complied with all conditions/sanctions, and has reapplied and been readmitted. Records relating to non-academic student conduct are part of the student’s overall education record; however, disciplinary charges and sanctions are not noted on the student’s transcript.
c. Recording of Penalties. Disciplinary records will be maintained in the Office of Student Development. Housing disciplinary records will be maintained in the Office of Student Housing. Penalties of suspension and expulsion shall be maintained permanently in the Office of Student Development and are subject to review if a written request is made to the Dean of Students.
d. Finality of Penalties. Disciplinary action becomes final:
1. In the event of an Administrative Disposition, upon acceptance by the student of the Director’s decision. Disciplinary action will be imposed immediately following the Administrative Disposition, pending the outcome of an appeal.
2. In the event of an appeal, upon notice to the student of the Committee’s Final Disposition.
3. In the event of a hearing in cases where suspension or expulsion may be sought, upon notice to the student of the decision of the Hearing Committee, and when the time in which to file a notice of appeal to the President of the University has expired.