Academic Regulations

Retention Standards

A student, regardless of admission status, will be placed on academic probation if that student’s cumulative graduate grade point average (GPA) at Cameron is less than 3.0 at the end of any semester or summer term. Failure to achieve a 3.0 GPA or above during any semester or summer term, during which the student is already on academic probation, will result in suspension for one semester from graduate study at Cameron University. Students who are suspended may apply for re-admission on probation at the end of that semester. Following re-admission on probation, students who fail to achieve a 3.0 GPA in any semester while still on probation will be dismissed from Cameron University. The Registrar’s Office will notify students of their probation, suspension, or dismissal status.

Advisement and Plan of Graduate Study

At the time of admission, each student will be referred by the Office of Admissions to the appropriate graduate advisor in the student’s proposed major field of study. The student will work with his/her graduate advisor to plan a program of courses, study, and research that will enable the student to complete all of the requirements for the desired degree. This Plan of Graduate Study must be signed by the student and approved by his/her graduate advisor and the dean of the school in which the degree program is located. Any change in the plan of study must be approved by and filed with the same officials. Any course taken prior to filing the approved plan of study, taken outside the plan of study, or taken at another institution must be approved by the same officials before it can be included in the student’s degree program.

The Plan of Graduate Study shall be approved during the first semester to assure continuity in the student’s graduate study. To reflect changes in interest or availability of courses, students may request a change to their plan of study through their graduate advisors. Courses on the plan of study cannot be removed once they have been successfully completed.

Changes in Degree Requirements

Academic requirements in graduate programs are subject to periodic review and revision which may render specific requirements listed in this catalog obsolete. Students are strongly urged to consult with their graduate advisors concerning academic requirements and policies currently in effect for a particular program. Students are responsible for fully understanding and complying with the requirements for their programs of study.

Time Limit

Students have six years to complete all courses, comprehensive examinations, portfolios, and theses required by their degree program. Courses which fall outside the six year window, including all transfer classes, will not count toward degree completion, though they will remain on student transcripts, be included in GPA calculations, and usually count toward state certification and licensure requirements. Under extremely rare circumstances, a single, one-year exception to the six-year time limit may be granted by the dean of the student’s school. Students who wish to petition for an exception may do so by using forms that are available through their respective advisor.

Course Numbering

Graduate courses, which are numbered 5000 and above, are open only to graduate students.

Enrollment

The completed application form and official transcripts of all previous undergraduate and graduate credit should be submitted to the Office of Admissions at least one (1) week prior to first enrollment for graduate credit at Cameron University. Enrollment in online courses is encouraged at least three weeks prior to the first day of classes of each semester. Before the first graduate enrollment, the student must be admitted to graduate studies. To receive credit, a student must enroll prior to taking the course. Refer to the online enrollment schedule for specific dates and details regarding enrollment and payment of tuition and fees for each academic session.

Graduate students should work with their graduate advisors to complete the enrollment process. This process includes:

1. Completing a tentative enrollment schedule,

2. Enrolling in the course(s) through their graduate advisor, and

3. Obtaining a class schedule printout.

Electronic messages sent from students to their advisors are the equivalent of completing a tentative enrollment schedule. Advisors may, at their discretion, enroll students without meeting with them in person. However, under no circumstances will Cameron University personnel enroll students following telephone conversations or without written verification of the schedule sought by a given student.

Late Enrollment

Enrollment after the first full week of classes in any semester, summer, or eight-week session or proportionate period of a special schedule is a late enrollment. Late enrollments require permission from the graduate advisor, the professor of each course involved, and the department chair and/or dean of the school responsible for the class or classes. Any student enrolling late will be responsible for making up all work.

Academic Forgiveness Policy

Courses taken at the graduate level cannot be “reprieved” or “forgiven,” nor can they be excluded from the retention/graduation grade point average calculation.

Repeating Courses

All graduate work attempted will be used in figuring the graduate grade point average (GPA). For example, if a graduate course is later repeated, both grades will be used in calculating the graduate GPA. Repeated courses will only be counted once in the Plan of Graduate Study.

Incomplete Courses

An incomplete may be given (at an instructor’s discretion) to a student whose grade average is passing, but who did not complete a course at the end of the term. Students who receive an “I” will have no more than one year from the end of the semester in which the course was taken to complete the required work for the course. The instructor shall record the conditions and time limit for removing the “I” on the grade roster that is filed with the Office of the Registrar.

It is the responsibility of the student to satisfy the requirements specified by the instructor at the time of the assignment of the "I". It is the responsibility of the instructor to submit a "Grade Correction" form to the Registrar. Students who receive an "I" will have no more than one year from the end of the semester in which the course was taken to complete the required work for the course. If, by the end of the year, no change in grade has been submitted, the grade of "I" will become permanent. In no case will an "I" be changed to an "F" after a student has graduated. “I” grades are neutral and not counted in grade point average calculations.

Grades of "C" or Lower

No grade below C (2.00) is acceptable for graduate credit at Cameron University. No more than six semester hours with a grade of C will be applied toward a graduate degree at Cameron University.

Course Load

The following categories shall be used in determining full- and part-time graduate student status:

Fall or Spring Semester
Full-time: at least 9 but not more than 16 hours of graduate credit.
Three-quarter time: at least 7 hours of graduate credit.
One-half time: at least 5 hours of graduate credit.
One-quarter time: at least 3 hours of graduate credit.

Summer Session
Full-time: at least 4 hours but not more than 9 hours of graduate credit.
Three-quarter time: at least 3 hours of graduate credit.
One-half time: at least 2 hours of graduate credit.
One-quarter time: at least 1 hour of graduate credit.

Any student using VA benefits or a student loan should contact the Office of Veteran Affairs or Office of Financial Assistance to verify course load requirements.

A student who is approved as a graduate assistant and is enrolled in at least six hours of graduate credit during the semester of the assistantship shall be classified as a full-time graduate student.

It is recommended that a graduate student who is fully employed (40 hours or more per week) not enroll in more than six semester hours of graduate courses during the fall or spring semester or three semester hours of graduate courses during a summer session.

Number of Hours Required

A minimum of thirty-three (33) semester hours of graduate credit earned at a regionally accredited institution of higher education shall be required for a master’s degree awarded by Cameron University. Requirements for specific graduate degree programs often exceed these minimums. A student must meet the requirements for his or her specific graduate degree program to be awarded that degree.

Transfer of Credits

A student may request that a maximum of twelve (12) semester hours of graduate credit earned at regionally accredited institutions of higher education be transferred to a graduate degree program at Cameron University. Only coursework with a grade of “A” or “B” is eligible for transfer. Transfer credit must have been earned within six years prior to the completion of the master’s degree at Cameron University and must fit within the student’s Plan of Graduate Study.

Students may petition for transfer of credits after they have completed twelve (12) hours of graduate courses at Cameron University with a cumulative GPA of 3.00 or above. Forms may be obtained from the student’s graduate advisor.

Extension Courses

A student may request that a maximum of six semester hours of graduate credit earned through extension courses (e.g. Independent Studies) be counted toward a graduate degree program at Cameron University. Extension course credits earned at other regionally accredited institutions of higher education and counted in a graduate degree program at Cameron University will be considered transfer credits. See the above statements.

Credit earned through correspondence study may not be applied toward any master’s degree at Cameron University.

A maximum of three semester hours of workshop credit may be applied toward a master’s degree at Cameron University.

The Oklahoma Scholar-Leadership Enrichment Program (OSLEP) is an intercollegiate academic program sponsored by the Oklahoma State Regents for Higher Education and administered by the University of Oklahoma. The program consists of a series of five-day seminars, any one of which may be taken for 2 or 3 hours of collegiate credit. To be eligible for an OSLEP seminar, students must carry a GPA of 3.0 or above. Admission to OSLEP is by application only. Applications are available from the OSLEP website at http://www.oslep.org/ or from the OSLEP campus coordinator located in Cameron Exchange, Room 101C.

Cameron graduate students may earn either 2 or 3 hours of graduate credit for satisfactorily completing an OSLEP seminar in conjunction with supplementary work individually designed to fit each student’s particular plan of study. Granting of graduate credit is contingent upon student’s adherence to the following guidelines:

  1. All graduate students enrolling in an OSLEP seminar for graduate credit must enroll in Cameron’s UNIV 5001-3;
  2. Receipt of a grade of “S” in an OSLEP seminar will be considered only part of the requirements for the completion of Cameron’s UNIV 5001-3;
  3. Each graduate student enrolling in an OSLEP seminar must designate an appropriate faculty advisor from among the graduate faculty. The student will work with that advisor in conjunction with his/her graduate advisor to establish and complete additional requirements for the Cameron UNIV 5001-3 course (Requirements to be based on the number of credit hours the student wishes to receive.);
  4. A list of additional requirements, signed by the faculty advisor and the student’s graduate advisor, must be submitted to the dean of the school in which the student’s degree program is located and the Cameron OSLEP campus coordinator prior to student enrollment in the course; and
  5. By the end of the semester during which the student has enrolled in the OSLEP seminar, the student’s faculty advisor will submit a grade of S, U, or I for the additional requirements previously determined by the advisor and the student’s graduate advisor to the Cameron OSLEP campus coordinator. The OSLEP campus coordinator will subsequently assign an official grade of S, U, or I for UNIV 5001-3. In order to receive a grade of S, the student must complete all components of the course including the OSLEP seminar.

Final examination(s) in a specific course will be administered at the date and time indicated in the class schedule and/or in the course syllabus. Any deviation from the designated schedule of final examinations must be approved in advance by the school’s dean. If a final examination is not given in a particular course, the final examination time period will be used for summary, evaluation, or other productive purposes.

Cameron University’s comprehensive outcomes assessment program consists of entry-level placement, program outcomes assessment, and student satisfaction assessment. Participation by graduate students is required as a condition of enrollment and graduation. Dates and times for various outcomes assessment instruments, including comprehensive examinations, may be obtained at www.cameron.edu/graduate/current and through graduate advisors. Students are responsible for knowing the required dates for these assessments. In particular, students must determine the dates of their comprehensive evaluations, the deadlines for applications of these examinations, and apply to take them in advance with their advisors. Applications are available from graduate advisors on or before the posted date.

Specific master’s degree programs may include a thesis as part of the degree plan. A student selecting the thesis option must complete six semester hours of graduate thesis credit. These credits may be counted on a degree plan upon successful completion of a thesis with a grade of “S” (i.e. satisfactory). “S” grades are not included in grade point average calculations.

A student may not enroll in thesis credit hours until he/she has completed all degree program prerequisites. The student may then enroll in two 3-hour sections of thesis credit. After completing those six hours, he/she must enroll in 1 hour of thesis credit during all subsequent fall and spring semesters until the thesis is successfully defended. Summer sessions will have optional enrollment; however, if a student intends to work on his/her thesis during a summer term, he/she must be enrolled in a thesis course.

After completing the thesis, a student should apply for oral defense with the dean of his/her school. Applications are available through graduate advisors and online. Personnel will review the application and student’s enrollment history, and appropriate charges will be applied for all spring and fall semesters since first enrolling in thesis hours (i.e. students must be continuously enrolled in thesis hours until completion.). Regardless of the number of credit hours completed, only 6 hours may be applied toward the student’s Plan of Graduate Study.

Additional information regarding thesis instructions may be found in the current Thesis Instruction Booklet, available at http://www.cameron.edu/graduate/research/theses.

Specific master’s degree programs require the successful completion of a comprehensive examination for completion of a graduate degree. The degree program’s graduate faculty shall administer the examinations and determine the minimum passing grade.

Comprehensive examinations are administered once a semester during the fall, spring, and summer and on dates and times as determined by the Graduate Council. Those dates, along with the deadlines to register, are available online and through the program advisors. Students are solely responsible for determining the date of their comprehensive examinations and for applying to take the exam on or before application deadlines. Applications are available through graduate advisors.

Students who fail a comprehensive examination may be able to repeat the exam on a limited basis. Students should check with their graduate advisors for information regarding the maximum number of retakes permitted. Students who fail comprehensive examinations and are eligible to take it again must re-apply for permission through their graduate advisors.

Each candidate for a graduate degree must file an Application for a Graduate Degree with the Registrar during the semester in which s/he plans to graduate. The deadline for filing is the end of the tenth week of classes during the fall and spring semesters, and by the end of the fourth week of the summer session. If the student fails to meet all of the requirements for the degree during the semester or summer session, the student must apply for graduation again during the semester s/he will complete all program requirements. The Application for a Graduate Degree is available in the Office of the Registrar and at http://www.cameron.edu/registrar/graduation.html.

Upon filing an Application for a Graduate Degree, candidates will have a degree audit conducted by personnel in the Office of the Registrar. Applicants will be informed by the Registrar of any remaining requirements for the degree.

Diplomas will be ordered for students who have completed all requirements for graduation at the end of each semester.

As part of the outcomes assessment process, students must complete the exit interview prior to graduation. These interviews, which are conducted online serve two purposes: 1) they allow students to identify what they perceive as strengths and weaknesses associated with their degree programs, and 2) they allow program administrators to implement improvements based on the information provided. Specific information regarding the exit interviews is available from graduate advisors.

A graduate student must meet specified requirements for his/her master’s degree program before participating in commencement and hooding ceremonies. Students should contact their graduate advisor for these requirements.

If a student is found to have engaged in any form of academic dishonesty, action will be taken in accordance with Sanctions for Academic Dishonesty. Academic dishonesty includes a variety of behaviors including but not limited to plagiarism; cheating; copying from another student’s test paper, laboratory report, or other report; etc. (see the Cameron University Student Handbook for more information). The student will be informed in writing or in person of any action taken by the instructor in response to academic dishonesty. The action will also be documented with the dean and/or chair of the student’s major department and the student’s graduate advisor.

Cameron University recognizes academic misconduct in any form as a serious offense. Faculty members have broad discretion when determining the appropriate penalty for this behavior. However, in each case, the minimum sanctions for documented cases of academic misconduct will be as follows:

  1. The first documented offense results in minimum of 0% on the assignment;
  2. The second documented offense results in minimum of
    1. 0% on the assignment,
    2. “F” or “U” in the course, which may be appealed using the procedures for appeal of a final grade, and
    3. suspension for the semester(s) following the term in which the misconduct is reported. Specifically, a fall semester offense results in suspension for the following spring. A spring semester offense results in suspension for the following summer and fall semesters. A summer session offense results in suspension for the following fall semester.
    4. The third documented results in
      1. 0% on the assignment;
      2. “F” or “U” in the course, which may be appealed using the procedures for appeal of a final grade, and
      3. Dismissal.

Documented offenses may be punished following the conclusion of a course and the submission of final grades if evidence of academic dishonesty is obtained at a later date. Students who wish to appeal suspension or dismissal for academic misconduct penalties should follow the Procedure to Appeal Probation, Suspension, or Dismissal.

Only under certain conditions will a formal grade appeal be granted to a graduate student who feels a grade was assigned improperly or unfairly. The sole basis for an appeal is to determine whether the student’s final grade was assigned fairly within the grading system adopted by the faculty member. The subjective or qualitative judgment of a faculty member cannot be challenged. For example, a grade received on a paper cannot be appealed. Only factual and objective elements of a student record are within the scope of an appeal.

The student who wishes to contest a grade should first make an effort to discuss the matter with the faculty member concerned and make every attempt to resolve the problem concerning the disputed grade. If, however, there is no satisfactory resolution, the student may pursue the issue by consulting the chair of the appropriate department or the dean for the school in which the course is located if the chair of the department is directly involved in the grievance. The department chair or dean will invite the instructor to a conference with the student regarding the matter. If the faculty member does not attend the conference or if it is determined that the grade should remain as recorded and the student remains dissatisfied, the student must initiate a formal request for an appeals hearing prior to the end of the first regular semester following the semester during which the course was taken.

It must be stressed that the Graduate Council will make no effort to establish whether a grading system is academically sound; rather, it will attempt to establish whether or not an instructor’s grading practices and procedures were followed consistently and accurately when determining the student’s final grade. All other instances of conflict over grades must be resolved at the department or school level.

The student shall submit a completed grade appeal form to the chair of the Graduate Council, who in turn will send a copy to the instructor, the department chair, and the dean of the school in which the course was located. The Graduate Council will hear and consider all graduate-level grade appeals.

The chair of the Graduate Council will schedule the date, time, and place of the appeals hearing; written notification of this information will be sent to the student, the faculty member, and Graduate Council members. A hearing will normally be scheduled within one month of the date on which the chair of the Graduate Council received the request by the student for a formal hearing if, in the judgment of the dean, the criteria for a formal appeal have been met. The chair of the Graduate Council has the authority to determine if a postponement is justified. If it is determined that the postponement is not justified, the chair can proceed with the hearing even if one or both parties are not present for the hearing. The hearing shall be a closed meeting at the request of either the faculty member or the student involved.

If a student or faculty member of the Graduate Council is in any way actively involved in the grade appeal, that member shall be declared ineligible to serve during that hearing and shall be replaced by an alternate representing the same constituency.

If the faculty member is no longer associated with Cameron University, then the department chair is authorized to act. The faculty member, however, will be given an opportunity to make a written response before a hearing is scheduled.

Both the faculty member and the student must be given the opportunity to be present at any time information relating to the appeal is being orally presented to the hearing committee.

Neither the faculty member nor the student may present information that reveals the grades or academic status of any other student by name unless the written permission of that student has been obtained.

The student and the faculty member will be given an opportunity to state their cases personally and present witnesses and comments, as well as question the other party or parties and their witnesses, if any. The Graduate Council shall have no power to require information which is not voluntarily presented to the council except the work of the student in the class for which the grade is being appealed.

A quorum shall consist of five members of the Graduate Council plus the chair. Following the presentation of information by all parties involved, the Graduate Council may, at its option, excuse all parties to the dispute prior to beginning its deliberations.

The Graduate Council can recommend either of the following:

  • The grade as given by the faculty member is appropriate and should not be changed; OR
  • The grade is inappropriate and should be changed to the grade approved by at least two-thirds majority vote of Graduate Council members present. All Graduate Council members present are required to vote. After receiving notice from the Graduate Council, the chair will request that the registrar initiate the appropriate procedure for the grade change.

The chair of the Graduate Council is responsible for forwarding the written recommendation of the committee to the Vice President for Academic Affairs, the dean of the school in which the course was located, the department chair, the faculty member, and the student.

The Graduate Council’s written recommendation must include grounds for its decision and have the approval of a majority of the members present. All voting members must sign the recommendation, but a minority may attach a statement of reservations or a dissenting opinion.

The Registrar will notify the student of the probationary or dismissal status.

The Graduate Council serves as an appellate body for the appeal process. The student who has been placed on probation, suspension, or has been dismissed from graduate studies is the only person who may initiate the appeal process. Within sixty (60) calendar days of the date of the notice of probation or dismissal, the student shall present a written statement explaining the reasons for the appeal to the chair of the Graduate Council. No appeal can be instituted more than sixty (60) calendar days after the notice of probation or dismissal.

The chair shall place the appeal on the agenda of the next appropriate meeting of the Graduate Council and shall forward the student’s written statement and other appropriate documents to the members of the Graduate Council.

The student may attend the meeting of the Graduate Council at which the appeal is heard and may present additional written or oral information. Such presentations shall be subject to limits which may be determined by a majority vote of the members present at the Graduate Council meeting. The Graduate Council may seek other appropriate information. No information that reveals the grades or academic status of any other student by name may be presented.

Following the presentation of information, the Graduate Council may, at its option, excuse all parties to the appeal prior to beginning its deliberation.

After completing its deliberations, the Graduate Council may recommend by a majority vote of the members present, one of the following:

  • The probation, suspension, or dismissal action should not be changed; OR
  • The probationary or dismissal action should be removed from the student’s transcript and other academic records. If this is the case, the Graduate Council may set conditions for further study and recommend the student be allowed to enroll in additional graduate classes at Cameron University.

The recommendation of the Graduate Council shall be forwarded in writing to the student and Vice President for Academic Affairs by the chair of the Graduate Council. The chair shall initiate the appropriate action with the registrar. 

All academic grievances involving graduate courses, faculty, or students are investigated successively by the department chair, chair of the Graduate Council, and the Vice President for Academic Affairs. When a grievance is successfully resolved at any level, the investigation and grievance procedure end. In the event that the grievance cannot be resolved by the Vice President for Academic Affairs, the student may file the grievance with the President. The President or his/her designee shall investigate the complaint and make such disposition as is warranted.

Upon filing an Application for a Graduate Degree, candidates will have a file audit conducted by personnel in the Office of the Registrar. Applicants will be informed by the registrar of any remaining requirements for the degree.

Diplomas will be ordered for students who have completed all requirements for graduation at the end of each semester.