Assembly Instructions

The convocation is the only campus-wide event whose sole purpose is to focus on our joint academic enterprise. It is important to attend this colorful and festive ceremony. Students are encouraged to attend. Faculty are given the opportunity to allow students to attend or bring their class as a whole.

The Processional

The order of the processional is as follows:

Platform Party
Honor Society Students, Scholarship Recipients and Retired Faculty
Academic Gonfalon Carriers
Faculty and Administrative Staff

Platform Party

The Platform Party leads the processional. The Platform Party consists of the President, Vice Presidents, Deans, the Chair of Faculty Senate, the Student Government President, designated Regents and speakers.

The Platform Party will meet in the Women's Basketball Locker Room by 9:45 a.m. Jonna Turner will direct the lineup for the Platform Party.

Honor Society Students, Scholarship Recipients and Retired Faculty 

Honor society students, scholarship recipients and retired faculty follow the Platform Party in leading the procession. These students will meet on the lawn north of the Aggie Gym by 9:45 a.m.

Academic Gonfalon Carriers

Gonfalon carriers are honor students chosen by the faculty to represent their department.  Each gonfalon carrier leads the faculty and staff of his or her discipline in the processional.  Academic disciplines or programs represented by a gonfalon are:

  • Agriculture, Biology, & Health Sciences
  • Art, Music, & Theatre Arts
  • Business
  • Business (Graduate)
  • Chemistry, Physics, & Engineering
  • Communication
  • Computing and Technology
  • Education
  • Education (Graduate)

  • English and Foreign Languages
  • IDS
  • Mathematical Sciences
  • Military Science
  • Organizational Leadership
  • Psychology
  • Psychology (Graduate)
  • Social Sciences
  • Sports and Exercise Science

Gonfalon carriers will assemble promptly at 3:00 p.m. the Wednesday before the ceremony in Aggie Gym for their first rehearsal. This first rehearsal should last no longer than 45 minutes.

Gonfalon carriers should assemble at 8:45 a.m. in Aggie Gym for their final rehearsal, this time with gonfalons. Gonfalon carriers, please be prompt! Business attire is requested. Low-heeled or flat shoes are recommended.

Gonfalon carriers will enter from behind stage.

Faculty and Administrative Staff

Faculty and administrative staff should wear academic regalia and assemble in the Administration Building according to academic program. Faculty are to line up behind their respective departmental chair. Administrative staff and faculty not assigned to one of the departments represented by a particular gonfalon should assemble behind the sign Academic Support Units. The processional for the convocation will begin at 10:00 a.m. Faculty and staff should assemble by 9:45 a.m.

The Recessional

At the conclusion of the ceremony, the President will dismiss participants. As the band plays the recessional music, only the platform party and academic banners will return to the assembly area. All others are then free to leave.

Inclement Weather

See the Inclement Weather page for details.

In the event of Inclement Weather, there will be no processional.  Participants are asked to arrive at Aggie Gym and immediately enter and be seated in the designated student or faculty seats.  The Gonfalon carriers' role will not change.  

Convocation graphic