Commencement - Assistants' Instructions
If you haven't already done so, please read the General Information webpage first which states general procedures for everyone involved in the commencement ceremony.
The following are additional or special instructions for commencement assistants.
Thursday, May 2, 2019 at 3:30 p.m.
Cameron Stadium, Bottom Rows of Center North Stands
Staff will meet in Cameron Stadium where they will further discuss individual duties at commencement and answer questions. If there is rain on Thursday afternoon, the meeting will be moved to the Board Room of the Administration Building. Shirts and the commencement assistant name tags will be distributed at this meeting. The uniform for the event is the shirt handed out, black bottoms (long pants; no shorts please; ladies may wear capris), and VERY comfortable shoes.
5:30 p.m., Commencement Assistants report to their assignment areas.
Although this meeting time is rather early, please be aware that a security check will take place at all gates and guests and graduates were asked to arrive between 5:30 p.m. and 5:45 p.m. to get through the security check and find their seats early.
7:30 p.m., Commencement begins with the signal of the President
In case of bad weather, please see the Inclement Weather section below.
In the event of severe weather on Friday, May 3, the ceremony will be moved to Saturday, May 4, at 10:00 a.m. If the inclement weather continues on Saturday, three separate ceremonies beginning at 10:00 a.m., noon, and 2:00 p.m. will be conducted at Aggie Gym. Assistants should attend both morning ceremonies or both afternoon ceremonies.
The Processional, led by the Chair of Faculty Senate, will begin at 7:30 p.m. The chair will conduct members of the platform party who assemble at the 40-yard line, to the platform in the center of the seating area. Faculty and candidates from the east and west end zones will walk along the south side of the field, meet at the 40-yard line, and follow the platform party into the appropriate seating areas. Commencement assistants should direct faculty and candidate movements during the processional.
The Chair of each department will lead the department faculty and candidates across the platform. As faculty leave the platform, they will form a receiving line to the rear of the platform, where they will briefly congratulate graduates. Graduates and faculty will then return to their seats. Assistants assigned at the seating areas on the field should supervise the flow across the platform and through the receiving line.
At the conclusion of the ceremony, after the fireworks display, the President will dismiss participants. As the band plays the recessional music, the platform party will depart the platform and proceed back to their assembly area. The faculty and graduates will then follow the platform party back to assembly areas. Assistants should allow time for family photos and then direct everyone to the exits.