CJA Constitution and Bylaws

Mission Statement

The Criminal Justice Association is dedicated to the furthering of professionalism and the fostering of assistance and understanding between the students of Cameron University, the community, and criminal justice fields.

Constitution and Bylaws

We the members of the Cameron University Criminal Justice Association in order to make the Criminal Justice Profession and practitioners more effective; to further professionalism; to foster scholarly activities in the field of criminal justice; to foster assistance and understanding between the community and criminal justice field, do hereby submit ourselves to be governed by the following Constitution and Bylaws.

Article I

This organization shall be known as the Cameron University Criminal Justice Association.

Hereinafter referred to as Association.

Article II

Purposes

The purposes of this organization shall be to foster excellence in education and research in the field of criminal justice; to encourage understanding of the criminal justice field; to build a forum for the exchange of information and cooperation between students, criminal justice agencies and related fields; to collection and disseminate information related to or produced by criminal justice education and/or research programs; and to foster the highest ethical and personnel standards in students desiring to learn more about the field of criminal justice and allied fields.

Article III

Association Faculty Advisor(s)

This Association shall be assisted by a faculty advisor(s) whose tenure shall be subject to annual renewal by the membership and who shall be a non-voting member of the Association.  The advisor(s) shall be chosen for his or her interest, ability to work with students effectively, and desire to promote the ideals set forth in the Constitution and Bylaws of the Association.

Article IV

Membership

Section 1. The membership of the Association shall be divided into the following categories: (1) regular members, (2) student members, (3) alumni members, (4) honorary members, and (5) faculty members.

Section 2. REGULAR MEMBERS: Regular membership shall include any individual paying regular membership dues, who supports the purposes of the Association as outlined in Article II, and does not fall within any other categories of membership as defined in Sections 3-6, below.

Section 3. STUDENT MEMBERS: Student membership shall be open to any under-graduate or graduate student enrolled at Cameron University who supports the purposes of the Association as outlined in Article II and whose enrollment is certified by a regular faculty or administrative official of the institution.

a.      Student membership shall be limited to those students of good moral character.  Current graduate students are eligible for membership.  Amendments to this requirement shall be up to the discretion of the Executive Committee.

b.      In accordance with Article IV, Section 3.a. of this Constitution and Bylaws, it is the individual student’s responsibility to report to the Executive Committee such deficiency.  At such time the member shall be placed upon probation without loss of privileges for one semester.  If at the end of the probationary period, the member has not reestablished his or her academic requirements, the member will be asked to resign his or her membership.  Upon revocation of membership the member’s name shall be stricken from the rolls of the Association.

c.      If a member has been stricken from the membership rolls and upon attainment of the required GPA specified in Article IV, Section 3.a. said member wishes to rejoin the Association, a formal written request should be submitted to the Executive Committee for consideration.

Section 4. ALUMNI MEMBERS: Alumni memberships shall be open to any member that has graduated from Cameron University and participated in the Association during his or her studies at Cameron University.

Section 5. HONORARY MEMBERS: Any individual who has served the Association or the field of criminal justice with honor and distinction may be elected an honorary member upon the unanimous vote of the Executive Committee and by a two-thirds vote of the members present and voting at any Monthly Meeting of the Association.

Section 6. FACULTY MEMBERS: Faculty memberships shall be open to any faculty advisor of Cameron University that teaches Criminal Justice classes and any faculty member of Cameron University that has a strong interest in Criminal Justice and related fields.

Section 7. RESIGNATIONS: Resignations of membership shall be submitted in writing to the Chair of the Executive Committee.

Article V

Application and Dues

Section 1. Application for membership into the Association shall be submitted on the appropriate membership form prescribed by the Executive Committee and shall be received by the Executive Director.

Section 2. Association dues shall be ten dollars ($10.00) for initial membership.  Continuing membership dues shall be five dollars ($5.00) per semester, summer not included, for each consecutive semester that an individual remains a member of the Association.

     a.      Semester dues shall be paid in accordance with the following schedule:
Fall Semester:  Semester dues are to be paid by September 30
Spring Semeter's:  Semester dues are to be paid by February 28th

      b.      If membership dues are not paid in accordance with the above schedule, the Association Treasurer shall inform the Association Vice-President of all member non-payment.  The Association Vice-President shall then notify each member, in writing, that he or she has not paid their semester dues and allowing the member fifteen (15) days to rectify this matter.  However, should the semester dues remain unpaid after written notification and the fifteen (15) day grace period, the member will be asked to resign his or her membership.  Upon revocation of membership the member’s name shall be stricken from the rolls of the Association.  Should said member wish to rectify the matter and not be removed from the rolls, a formal written request should be submitted to the Executive Committee for consideration.

     c.    Any recommendation to increase or decrease semester dues that is made by the Executive Committee requires a majority vote of the active members present at the meeting concerning dues. The nonpayment of dues constitutes termination of membership and such individuals must be re-qualified for membership by the Executive Committee.

Article VI

Voting Privileges

Only student members in the Association who have paid dues for the current semester shall have voting privileges on all matters presented to the Association.

Article VII

Election Process

Section 1.  A printed ballot shall be presented to all members qualified to vote. The ballot shall include the names of the candidates for each office. Election materials will be presented to the Association at the Monthly meeting of the Association in April of each year (i.e. April 2004, April 2005).

Section 2. Presented with the printed ballot shall be goal statement by the candidates running for each office,

Section 3. One week shall be allowed for the voting process.  Any member qualified to vote and not present at the April Monthly Meeting shall be given the opportunity to go to the faculty advisor(s) office to receive a ballot and goal statement of the candidates.  All ballots shall be returned to the faculty advisor(s).

Section 4. The faculty advisor(s) shall be responsible for tallying the votes and forwarding the results to the Association PR Officer so that the Association PR Officer may notify all members of the Association.

Section 5. Anyone wishing to contest the election results must submit a formal, written petition to the Executive Committee at or before its first session following the distribution of election results. If this matter is not resolved by the Executive Committee to the satisfaction of all parties directly concerned, it shall be presented to the faculty advisor(s) final disposition.

Article VIII

Officers

Section 1. The officers of the Association shall be a President, a Vice-President, a Secretary, a Treasurer, and Personal Relations (PR) Officer. These officers shall perform the duties prescribed by this Constitution and Bylaws and by the parliamentary authority adopted by the Association, as prescribed in Article XII.

a.         President: The Association President shall open each meeting at the time the Association is to meet, by taking the chair and calling the meeting to order.  The Association President shall enforce on allocations the observance of order and decorum among those present.  The Association President shall vote only in the election process and in the case of a tie among the members regarding issues presented to the Association.  The Association President shall make certain the formulation of all committees as set forth in Article XII and, if there are no volunteers, the Association President shall be responsible for appointing the committee chairperson.  The Association President is the chairperson for the Executive Committee and the Constitution and Bylaws Committee.  The Association President will supervise the affairs of the Association and enforce compliance with the Constitution and Bylaws.  The Association President will maintain liaison with the Faculty Advisor(s), to ensure they are advised of all activities of this Association.  Eligible candidates for the office of the Association presidency include: nomination from at least two (2) student members, recommendation and approval by the faculty advisor(s), and maintain the GPA requirements for membership in the Association as set forth in Article IV, Section 3.a.

b.         Vice-President: The Association Vice-President shall perform all duties of the Association President during the Association President’s temporary absence from meetings and functions.  The Association Vice-President shall serve on the Constitution and Bylaws Committee.  The Association Vice-President shall, upon notice from the Association Treasurer of unpaid semester dues, solicit semester dues from each member of the Association in accordance with the provisions of Article V, Section 2.a-b.  The Association Vice-President shall appoint committee members for special committees not otherwise provided for in conjunction with the Association President.  Eligibility requirements are that same as those for the Association President.  The Association Vice-President may voluntarily resign from office.

c.         2nd Vice-President: The Association 2nd Vice-President shall perform all duties involving intramurals. To include scheduling practices, scheduling games, coaching, and contacting players. The Association 2nd Vice-President shall perform duties involving paperwork regarding the Association, filled and turned in on a timely matter.

d.         Secretary: The Association Secretary is responsible for keeping a complete record of all meetings and transactions of the Association.  The Association Secretary shall be the recording officer of the Association and shall be the custodian of all records except those specifically assigned to other officers (i.e. Association Treasurer).  The Association Secretary shall transcribe a record of all Association Monthly Meetings, including but not limited to which members are present, what subject matter(s) is presented to the Association, and what action is taken regarding the presented matter(s).  The Association Secretary shall post said transcription of all meetings on the Association’s Cameron University Webpage within forty-eight (48) hours of the meeting.  All records shall be open to inspection by any member of the Association on the Association’s Webpage.  The Association Secretary will see to it that new or potential members receive all documents necessary for application for membership into the Association, such as the proper membership form and a copy of the Constitution and Bylaws.  At the termination of office, the Association Secretary will ensure that the incoming Association Secretary receives all historical records and a complete brief of the responsibilities of the Association Secretary.  It is also the Association Secretary’s responsibility to provide the Association President with a meeting agenda based upon discussion of issues that occur at the Executive Committee meetings.

e.         Treasurer: The office of Association Treasurer will be held by the Association Faculty Advisor as set forth in Article III.  The Association Treasurer shall receive all Association dues and shall submit a financial report to the Association President when called upon the by the Association’s Executive Committee.  It is the Association Treasurer’s duty to collect new membership fees from new petitioning membership, to collect semester dues from each current member of the Association, and to keep adequate records of such receipts. The Association Treasurer shall also inform the Association Vice-President of any members that have not paid their semester dues in accordance with the schedule contained in Article V, Section 2.a. The Association Treasurer will receive and account for all moneys belonging to the Association and he or she will deposit funds with the Business Office in accordance with the policies and procedures then in force by the Cameron University Business Office.  A minimum balance of fifty dollars ($50.00) will be left in the savings account of the Association at the end of each semester.  This money will be used for start up money for supplies and activities.

f.          Public Relations (PR) Officer: The Association PR Officer is responsible for alerting all members of upcoming meetings and events.  The Association PR Officer shall also be responsible for posting fliers in allowed positions on the campus of Cameron University in order to inform students and members of upcoming meetings and events.  The Association PR Officer shall also be responsible for coordinating and informing the Executive Committee of upcoming campus events and deadlines for entry into said events that the Association may wish to enter and participate in.  The Association PR Officer shall also be responsible for procuring the proper Request Form(s) from the Office of Student Development regarding any upcoming events that require use of Cameron University facilities.  Said Request Form is to be properly completed and submitted to the Office of Student Development at least two (2) weeks prior to said event.

g.         Fundraising Chair: The Association Fundraising Chair Officer is responsible for scheduling and researching fundraisers that benefit the Association. The Fundraising Chair shall contact the Association PR Officer to ensure that fundraiser follows all campus policies are followed.

h.         Historian:  The Association Historian shall compile all media: i.e. pictures, videos, or articles pertaining to the Association and put such media into a scrapbook to be submitted every year for future members of the Association, and Organization of the year.

i.          Student Government Association Representative:  The Association Student Government Representative is responsible for attending all SGA meetings and events, keeping the Association informed on all legislation being presented in SGA, and proposing new legislation in which the Association may consider sponsoring.  It is also the SGA Representatives duty to advise the Association on Cameron policy and procedure on all issues.  The SGA Representative shall serve as Chairman of the SGA Committee.

j.          Voluntary Resignation of Office: If at any time an elected and/or appointed member of the Association Executive Committee feels that he or she can no longer perform the duties required of them in accordance with Article VIII, Section 1. a-e. and Article X, Section 1-8. said officer may serve written notice on the Association President requested to voluntarily resign from their office.  The Association President shall appoint a member of the Association that has a desire and is willing to fill the open office, with approval of the Executive Committee.  The Association President shall be responsible for informing the appointee of all their duties contained in the Constitution and Bylaws.

k.         Failure to Comply with Officer Duties: Failure of an Association Officers duties as outlined in Article VIII, Section 1.a-e. shall be grounds for dismissal from office.  If any Association member feels that an Officer is not complying with their listed duties, a written statement should be submitted to the Association President for consideration.  In the case that the member feels the Association President is not fulfilling his or her duties, the written statement should be submitted to the Association Vice-President.  Upon consideration of the written statement, the officer will be notified of the statement regarding his or her noncompliance with the duties required of them.  Said Officer will be given an adequate time period, determined by the Executive Committee, to comply with their duties outlined in Article VIII, Section 1.a-e. Should said Officer continue to not perform their duties, a Special Meeting of the Executive Committee will be called, with Faculty Advisors present, to determine whether the Officer should be removed from office.  A majority voted of said Executive Committee Special Meeting will be required to remove an Officer from their elected office. 

1. A majority of an Executive Committee Special Meeting regarding Article VIII, Section 1.g. shall consist of one-half of the voting members plus one.  

2. The Officer in question shall abstain from voting, however the Faculty Advisors present shall be requested to vote.

Article IX

Meetings

Section 1. MONTHLY MEETING: the Executive Committee shall select the site of Monthly Meetings of the Association. Exact dates and times shall be set by the Executive Committee.

Section 2. EXECUTIVE COMMITTEE MEETINGS: The Executive Committee shall meet at least once in-between Association Monthly Meetings.  All officers of the Association and Chairpersons of the Association’s Standing Committees, Article XII, Section 1, are required to attend all Executive Committee Meetings.  Any officer who fails to attend three (3) consecutive Executive Committee Meetings or Association Monthly Meetings, shall be addressed for removal from office at the next regular meeting of the Association. A quorum shall be present, as outlined in Article IX, Section 3, and three-fourths (¾) vote of the members present at said meeting shall be required for expulsion/removal from office.  The Executive Committee shall have the power to call a special meeting of the Association at a date and place prescribed by the Executive Committee when said meeting shall be deemed necessary. All Association members must be notified of a special meeting at least ten (10) days in advance of the meeting.

Section 3. A quorum for a monthly or special meeting shall be the number of active members present and voting. However, no voting decisions affecting official policies of the Association shall become operative until reported to the Executive Committee, and referred by the Executive Committee to the voting membership of the Association for consideration and approval. Such voting decisions shall become operative only upon approval by majority vote of respondents among the Association’s voting membership.

Article X

The Executive Committee

Section 1. The officers of the Association as specified in Article VIII, Section 1 of this Constitution and Bylaws, and Standing Committee Chairpersons, Article XII Section 1, shall constitute the Executive Committee.

Section 2. The Executive Committee shall have general supervision of the affairs of the Association between its Monthly Meetings, fix the hour and place of its meetings, make recommendations to the Association, and perform such other duties as are specified by the Constitution and Bylaws. The Executive Committee shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association.

Section 3. The President of the Association shall serve as the Chairperson of the Executive Committee.

Section 4. The Executive Committee shall be the policy-making body of the Association. It shall fill all offices vacated between elections by whatever procedure it determines desirable.

Section 5. Any member of the Association may submit a proposed resolution, in writing, to the Executive Committee, and it shall be mandatory that the Chairperson include it as an agenda item for consideration at the next meeting of the Executive Committee. Such a resolution must be received at least ten (10) days prior to the scheduled meeting.

Section 6. Minutes shall be kept of all meetings of the Executive Committee by the Association Secretary.  The actions of the Executive Committee shall be reported to the membership at each monthly meeting of the Association.

Section 7. The Executive Committee shall also keep a personal record of what occurs at all Meetings of the Association, whether Monthly, Executive, or Special in case of a discrepancy in minutes as described in Article XI, Section 3.

Section 8. A quorum of the Executive Committee shall consist of one-half of the voting members plus one.

Article XI

Minutes of Meetings

Section 1. The Association Secretary shall keep a record of all Monthly Meetings, Executive Committee Meetings and any Special Meetings that are held for the Association in accordance with Association Secretary’s duties outlined in Article VIII, Section 1.c.

Section 2. The recorded minutes of the Association, regarding meetings, shall not require an approval vote of the Executive Committee or the general Association membership.

Section 3. The Executive Committee shall also keep a personal record of what occurs at all Meetings of the Association, whether Monthly, Executive, or Special.  Should a discrepancy appear in the final posted meeting minutes and the personal records of the Executive Committee, the Executive Committee shall meet and discuss the error and the President shall post a corrected copy of the meeting minutes which are questioned.

Article XII

Standing Committees

Section 1. The Association will maintain the following Standing Committees:

a.     Activities/Programs: the purpose of this committee shall be to research and organize all activities and programs, such as field trips and guest speakers, for the Association.  Records should be kept of all suggested trips and speakers.  This committee shall be responsible for informing the Executive Committee of any information pertaining to suggested activities and speakers such as date, cost, time, etc.

b.    Awards: should the Executive Committee determine there is a need for awards to members of the Association, the Awards Committee will be responsible for researching all sources available for determining the type of award and eligibility of individuals for predetermined awards. This Committee will also be responsible for composing a list of eligible individuals for presentation to the Executive Committee.

c.    Community Liaison Committee: the purpose of this Committee is to inform the Executive Committee and the Association of community awareness.  The Community Liaison Committee shall be responsible for contacting the local police department, sheriff’s department and other community organizations and informing the Executive Committee and the Association of upcoming events that the Association may wish to participate in.

d.    Constitution and Bylaws: the purpose of this Committee is to inform the Executive Committee of any suggested amendments that may need made to the Constitution and Bylaws, and to enforce compliance with the existing Constitution and Bylaws.

e.    Nominations and Elections: the purpose of this Committee shall be to canvass the general membership to obtain suggestions for candidates, and it may on its own initiative consider possible nominees.  All candidates shall be contacted by the Committee to determine their willingness to serve if elected and requested to provide such materials, as the Committee requires for the electoral process. Further this Committee shall present the Executive Committee with a slate of potential candidates by February of each year so that candidates may be presented to the general membership of the Association in March of each year.

f.    Publications: the purpose of this Committee shall be to compile a publication of Association activities, such as fundraising events, guest speakers, and field trips.  Said publication should be made available to the members of the Association, prospective members of the Association, and to any interested students of Cameron University.

g.    Student Affairs: the purpose of this Committee shall be to keep the Association informed of all Activities occurring on campus that the Association or individual members of the Association may wish to participate in.

h.    Student Government: the purpose of this Committee shall be to keep the Association informed of all activities and functions of the Cameron University Student Government.

Section 2. The Association President may establish various Ad Hoc Committees and appoint their members and chairpersons.

Section 3. The Association President shall appoint the chairpersons of all Committees.

Section 4. The chairperson of each Standing Committee shall, with the concurrence of the Association President, appoint the members of the Committee he/she chairs.

Section 5. Any member of any Association committee must be a member of the Association.

Article XIII

Parliamentary Authority

The rules contained in the current edition of Robert’s Rule of Order Newly Revised shall govern the Association in all cases in which they are applicable and in which they are not inconsistent with the Constitution and Bylaws and any special rules of order the Association may adopt.

Article XIV

Amendment of Constitution and Bylaws

The Constitution and Bylaws may be amended by a two-thirds vote of the active members of the Association voting on the amendment. This vote must be taken in accordance with the procedure outlined in Article VI.

Article XV

Discrimination

The Cameron University Criminal Justice Association will not tolerate discrimination based on Race, Age, Gender, Religion, Ethnicity, National Origin, and Disability.  We believe that the Criminal Justice field promotes equal opportunity for all individuals.

Article XVI

Interpretation of Constitution

In case of question on the meaning of any language in this document, the questions shall be referred to the Chairperson of the Constitution and Bylaws Committee, for interpretation of the language and/or provision. This interpretation, upon formal filing with the Chairperson for inclusion as an appendix to the Constitution and Bylaws, shall be the official interpretation, subject to invalidation by action of the Executive Committee by whatever method it chooses.

Criminal Jusice Association Logo

Faculty Advisor Contact

Rick Lowe
rlowe@cameron.edu
(580) 581-2951