Business and Finance Office

1. A claim should be filed at the business office immediately after completion of your travel. Please refer to the checklist for individual travel reimbursement.
2. The general reimbursement rates for lodging and per diem (meals) are as follows:
   • Lodging $60
   • Per diem $39 per 24 hour period
     There are many exceptions to these rates which may be found at: gsa.gov domestic per diem website
   • Meal receipts are not required 
   • The full amount of "designated lodging" is reimbursable.
   • The state will pay the lower hotel rate if proof of designated lodging is provided. (The designated lodging is $100 and you stay at a lower cost hotel but more than the allowable $60 rate.)
   • If you stay at "designated lodging" generally car rentals cannot be reimbursed. However, with appropriate justification, reimbursement may be made.
   • Transportation from the hotel to the conference will not be paid if you don't stay at the designated lodging.
3. If travel time exceeds 30 hours, reimbursement will be a fraction for each 6 hour increment.
4. Vicinity miles may be requested when using personal vehicle.
5. An airfare comparison is required when:
   • Using your personal vehicle out-of-state
   • Leaving 2 days before the conference begins to show airfare savings to cover the extra days' cost of lodging
6. Airline tickets should be purchased through Adventure Travel and charged to the Cameron University purchase order.

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