Purchasing - Common Account Codes

These codes should be sufficient most of the time! You may phone Richard McComas, Purchasing Agent, (580) 581-2524, for information about additional codes.

CodeDescription
722120 TRAVEL EXPENSES--STUDENT ACTIVITY GROUPS
Payments for transportation, meals and lodging, etc. of students participating in school activities. (Group travel).
722150 REGISTRATION
Direct payment of registration fees and similar charges for employees, or students, in attendance at university-approved workshops, seminars, conferences, meetings, etc. May also include the cost of any associated training materials required in completing the workshop, seminar, etc.
731110 FREIGHT EXPENSES
Payment for incoming and outgoing transportation charges that cannot be charged as a part of the original cost of a commodity. (NOTE: Freight paid on a supply item, or piece of equipment, should be coded the same as the item).
731120 POSTAGE
Payments for purchase of stamps and for the cost of filling postage meters. Also, services provided by the U.S. Postal Service for reply mail, bulk mailing account, postage due account, etc.
731130 TELECOMMUNICATION EXPENSES
Payments for communication expenses, such as cell telephone rental and service. Cable and satellite TV services.
731160 ADVERTISING
Payments for legal notices placed in newspapers, product advertising, promotional advertising, etc.
731170 INFORMATIONAL SERVICE
Payments for services and products used in collection and dissemination of information to the general public and for Informational purposes within any, such as clipping services, newsletters, newspaper/magazine subscriptions, subscriptions for Internet service, etc.
731250 FEES FOR LICENSES, PERMITS & PRIVILEGES
Payments of fees for licenses, permits and privileges.
(Payments for purchase of "computer software licensing" in connection with purchase/rent of computer software should be charged under 3217 - Rent of Data Processing Software, or under 4111 - Purchase of Office Furniture and Equipment, as appropriate).
731260 MEMBERSHIPS IN ORGANIZATIONS
Payments for university membership dues in authorized organizations. Also, individual memberships authorized by grants.
731390 PHOTOGRAPHIC SUPPLIES & SERVICES
Payments for film, flashbulbs, darkroom supplies, microfilm, film processing charges, etc.
731410 TUITION--TRADE SCHOOLS
Payments for tuition and related educational materials in connection with employee attendance at private or public sector trade schools and other training centers for job related vocational education and training. May also include payment of employee reimbursement (non-travel) of tuition costs when attendance is required/approved as part of the agency's authorized training program for employees and officials.
731420 TUITION
Payments of tuition for academic or other training for employees, or students.
732140 RENT OF EQUIPMENT
Payments for rent of equipment and machinery used by the university in its operations, excluding rental payments for telecommunications equipment (3215), electronic data processing equipment (3216), data processing software (3217),and lease purchase options. (USE FOR PURCHASE OF COPY MACHINES).
732170 RENT OF DATA PROCESSING SOFTWARE
Payments to computer and/or software companies for use of various programming aids (e.g., assemblers, generators, sub-routine libraries, compilers, operating systems and application programs), including related "SOFTWARE LICENSING" CHARGES. Excludes lease purchases options.
732190 OTHER RENTS
Payments for rent of post office boxes, books, films, etc.
733120 MAINTENANCE & REPAIR OF EQUIPMENT BY OUTSIDE VENDORS
Payments to outside vendors for maintaining and repairing equipment, machinery, motor vehicles, etc., due to normal wear and tear as well as accidents (includes parts, materials, supplies and labor). Also covers associated maintenance contracts on equipment.
733140 MAINTENANCE & REPAIR OF DATA PROCESSING EQUIPMENT BY OUTSIDE VENDORS
Payments to outside vendors for maintaining and repairing data processing equipment due to wear and tear and accidents (includes parts, materials, supplies and labor). Also payments for maintenance contracts.
733220 MAINTENANCE & REPAIR OF EQUIPMENT BY UNIVERSITY PERSONNEL
Purchase of parts, materials and tools for maintaining and repairing equipment by university personnel.
733240 MAINTENANCE & REPAIR OF DATA PROCESSING EQUIPMENT BY UNIVERSITY PERSONNEL
Payments for materials, parts and tools for maintaining and repairing data processing equipment by university personnel.
733250 MAINTENANCE & REPAIR OF DATA PROCESSING SOFTWARE BY UNIVERSITY PERSONNEL
Payments for materials, parts and tools for maintaining and repairing data processing software by university personnel.
734110 FOOD AND OTHER KITCHEN SUPPLIES
Payments for food commodities and drinks to be used for consumption at meetings and student parties from grocery stores. Also, expendable supplies (e.g., paper napkins, dishes, etc.).
735120 UNIFORMS AND WEARING APPAREL
Payments for purchase of uniforms, shoes and clothing accessories for students and employees. Also the purchase of materials and supplies to repair such clothing.
736130 OFFICE SUPPLIES (NON-EXPENDABLE)
Purchase of letter trays, waste baskets, desk staplers, etc. which cost less than $500.00 and are not immediately expendable.
736140 OFFICE SUPPLIES (EXPENDABLE)
Purchase of stationery, file folders, notebooks, memo pads, carbon paper, etc.
736170 FOOD SERVICE--CATERING
Payments for prepared foods purchased from outside vendors for delivery to the university for student activities.
736190 EDUCATIONAL SUPPLIES
Purchase of supplies used in classroom or other organized instruction; also purchase of supplies used to inform and advise the public (e.g., brochures, etc.).
737190 LABORATORY SUPPLIES & SERVICES
Payments for supplies, materials and services used in diagnostic laboratory testing of human and animal specimens. Includes the costs of supplies, materials, and services used in other testing (e.g., reagents, glassware, x-ray film, laboratory animals, etc.).
741110 OFFICE FURNITURE AND EQUIPMENT
Payments for purchase of standard office machines (e.g., typewriters, adding machines, postage machines, facsimile machines, etc.); furniture (e.g., desks, chairs, files, etc.); office equipment (e.g., copying/duplicating machines, personal computers and software, including related peripheral equipment [e.g., printers, keyboards, monitors, etc.] used in the operation of an office [non-data processing], etc.); and movable equipment and furniture purchased under authority granted by bond or capital outlay appropriations acts.
741150 EQUIPMENT AND FURNITURE--RESIDENTIAL, EDUCATIONAL AND INSTITUTIONAL
Purchase of furniture and equipment (e.g., kitchen equipment, bedroom, recreation room, dining room furniture, school furniture [e.g., desks and chairs], sweepers and mechanical floor washing machines); fixed building equipment (e.g., water heaters, air conditioners, etc.) and playground, laboratory (non-medical), sports.

Contact Information

Business Office
2800 West Gore Boulevard
Lawton Oklahoma 73505-6377
8:00 am - 5:00 pm, Monday through Friday
First floor of the Administration Bldg
(580) 581-2225

More Contact Information