College Fair Guidelines for College Representatives
The Oklahoma College Day/Night Coordination Committee is comprised of representatives from Oklahoma colleges and universities with associate members from neighboring states. The following guidelines for college representatives are intended to benefit the students, parents, hosts and representatives attending college programs in Oklahoma.
- Follow the statement of Good Practices approved by the OCD/NCC.
- Maintain the highest level of personal and professional conduct.
- Remember, you are the guest of the college program hosts and
should abide by their wishes. Make all confirmations and
cancellations as far in advance as possible. Be sure to notify each host of any
last minute changes in your plans to attend their college program. Arrive early
and stay for the entire program.
- Avoid using unsupervised students, cadets, or other
nonprofessionals at college programs (use good judgment to the number of
additional representatives attending the college program).
- Confine giveaways to program brochures, catalogs, view books, information
request cards, and other items containing factual information including video
tapes and CDs. Small items such as pens, pencils, stickers, and plastic bags may
be distributed at the table. Under no circumstances should any food,
candy, gum, drink items, glow sticks, lanyards, t-shirts, key chains, Frisbees,
etc. be distributed at the table. Do not take pictures of
prospective students as a way of promoting the college or career you represent.
- Confine recruitment and promotional activities to designated areas.
All representatives shall remain behind their designated table when
speaking with the prospective students.
- Transactions involving the exchange of money are prohibited, as are
contests, drawings, door prizes or lotteries of any kind by representatives
attending the college program.
- Operate audiovisual equipment in individual rooms if possible. If
audiovisual equipment is operated in the open, make sure the volume of your
presentation does not distract from the presentations of other representatives.
The OCD/NCC and/or program hosts are not responsible for lost or damaged
equipment. Please inform the program host prior to the college program of
special technical requests.
- Billboards or displays used in areas designated as browsing or common areas
cannot exceed 36 inches above the table top and should be confined to the table
top itself. This is to eliminate large displays that block the view of students
and other representatives. Remember all representatives shall remain behind
their table. Please keep this in mind when planning for your table displays.
- Before accepting invitations to programs which do not appear on the
OCD/NCC’s calendar, refer the inviting host to the Chair or respective regional
coordinator of the OCD/NCC to have the program considered for approval.
- Common courtesy dictates you should R.S.V.P. to any program you plan to
attend. If you feel you did not receive an invitation due to error, please
contact the host of the college program.
